CASE STUDY

Viva Energy Australia

Timely and accurate processing of supplier invoices

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VIVA ENERGY

The Challenge

Viva Energy aimed at automating its manual AP processes in JD Edwards and solve two challenges

AP AUTOMATION

The AP department at Viva Energy operated with large spreadsheets, lacking a unified source of truth for tracking the status of individual invoices.

APPROVAL WORKFLOW

The team actively sought a solution to streamline the accounts payable process — from scanning supplier invoices to creating vouchers and establishing an efficient approval workflow.

RESULTS

AP Automation Improvements

AP HEADCOUNT REDUCTION
- FTE

The AP Department witnessed a reduction in headcount from 7 to 4, resulting in increased operational efficiency

INVOICES
PER DAY
+ 0

The system, supporting the accounts team, handles around 600 invoices daily, contributing to streamlined processes

EFFICIENCY
GAIN
> 0 %

The pivotal accomplishment lies in the punctual and precise processing of supplier invoices

 

Trish Porporis Category Manager at Viva Energy Australia
"When reviewing AP solutions in the market, SCANMAN’s offering was a standout. Since implementing SCANMAN, our Accounts Payable function went from manual, inefficient, and labor-intensive, to streamlined and automated. We now have a full End-to-End solution, which works in real-time, and all within JD Edwards."
Trish Porporis | Viva Energy
CATEGORY MANAGER

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