case study

Viva Energy

Timely and accurate processing of supplier invoices

Viva Energy

The Challenge

Viva Energy aimed at solving two crucial challenges.

A/P AUTOMATION

The A/P department at Viva Energy operated with large spreadsheets, lacking a unified source of truth for tracking the status of individual invoices

APPROVAL WORKFLOW

The team actively sought a solution to streamline the accounts payable process — from scanning supplier invoices to creating vouchers and establishing an efficient approval workflow.

RESULTS

A/P Automation Improvements

0 FTE
A/P Headcount reduction

There was a reduction in FTE from a headcount of 7 to 4 in the A/P Department.

+ 1
INVOICES PER DAY

The system, supporting the accounts team, processes approximately 600 invoices per day.

> 1 %
PROCESSING INVOICES

The most important achievement is the timely and accurate processing of supplier invoices.

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