case study
Viva Energy
Timely and accurate processing of supplier invoices

Viva Energy
The Challenge
Viva Energy aimed at solving two crucial challenges.
A/P AUTOMATION
The A/P department at Viva Energy operated with large spreadsheets, lacking a unified source of truth for tracking the status of individual invoices
APPROVAL WORKFLOW
The team actively sought a solution to streamline the accounts payable process — from scanning supplier invoices to creating vouchers and establishing an efficient approval workflow.
RESULTS
A/P Automation Improvements
There was a reduction in FTE from a headcount of 7 to 4 in the A/P Department.
The system, supporting the accounts team, processes approximately 600 invoices per day.
The most important achievement is the timely and accurate processing of supplier invoices.


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