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CASE STUDY

Four Seasons Produce Modernizes AP Processes

with SCANMAN AP Automation Integrated embedded with Oracle JD Edwards

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Achievements

  • Reduction of manual AP task
  • Automated vendor discounts capture
  • Easy tax tracking

Solution

  • SCANMAN AP Automation

"SCANMAN AP Automation removes processing bottlenecks, secures an audit trail for compliance, and improves visibility. JDE integrated – it doesn’t require complex integration or logging on to a separate website. The team has been easy to work with, even though located in Europe turnaround time for questions/tickets is fast and always to our satisfaction."

AP Manager - FS Produce

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FS PRODUCE

The Challenges

FS Produce Accounts Payable (AP) team was struggling with outdated, paper-based workflows that hindered efficiency and accuracy in JD Edwards.

  • Fragmented manual workflow

    The AP team relied on a manual, paper-based process, printing and physically storing every invoice.

  • Excessive paper-usage

    Even invoices received by email were printed, creating a paper-heavy system that not only caused delays but also consumed excessive office space.

  • Multiple Software Systems

    The lack of a unified solution forced the AP team to use multiple systems making it hard to locate and verify invoice data.

  • Manual tax tracking

    The AP team had to manually scan invoices to confirm whether suppliers correctly applied taxes, adding to processing time and increasing the risk of errors.

RESULTS

AP Automation Improvements

By implementing SCANMAN AP Automation, FS Produce significantly improved its Accounts Payable (AP) operations within JD Edwards, leading to remarkable results.



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  • 500 hours saved annually

    Automating AP processes eliminated manual tasks, saving the team over 500 hours each year.

  • Enhanced Visibility

    SCANMAN provides improved invoice visibility, enabling also non-AP staff to easily access and retrieve invoice information.

  • Automated Workflow

    The AP team now operates with an automated workflow, featuring multiple approval route options and activity logs for auditing.