AP Automation, Vendor Hub, Sales Order Automation
CASE STUDY
Viva Energy Transforms its Processes With an Automation Suite for JD Edwards
Achievements
- >99% Efficiency gains
- 1 minute to process most invoices
- 1000 vendors managed through the portal
Solution
- SCANMAN AP Automation
- SCANMAN Vendor Hub
- SCANMAN Sales Order Automation
- +600Invoices per day
- >99%Efficiency gains
- 1000Vendors
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CHALLENGES
Spreadsheets, inefficiencies and delays
Viva Energy encountered several challenges, including slow and inefficient AP processes, time-consuming vendor management, and delays in order processing.
Manual AP processes
Relying on large spreadsheets hindered timely approvals and collaboration.
Paper-based vendor onboarding
Vendors were created manually via a PDF form.
Order fulfillment delays
The team faced challenges in processing a high volume of orders manually, leading to slow fulfillment.
RESULTS
Viva Energy Achievements
Viva Energy encountered several challenges, including slow and inefficient AP processes, time-consuming vendor management, and delays in order processing.
Invoices processed in one minute
SCANMAN AP Automation scans and matches invoices with the corresponding voucher in JDE.
Online vendor onboarding
Vendors are onboarded within 1 to 2 days via an online form, with records automatically updated in JD Edwards.
Centralized vendor management
Vendor Hub provides a single, centralized platform for managing all vendor enquiries, ensuring efficiency and minimizing errors.