As businesses increasingly look to modernize financial operations, AP automation is playing a critical role in reducing manual work and enabling AP teams to shift from a back-office function to a strategic contributor to overall business performance.

In this article, we highlight the top trends shaping accounts payable and AP automation in the year ahead, and how JD Edwards users can prepare for them.

1) AP as the controller of a company’s financial stability

In 2026, the AP department will play a significantly larger role in ensuring a company’s financial stability. AP teams will increasingly be responsible for cash predictability, payment timing, and fraud prevention. AP is no longer just a back-office function; it’s becoming a control tower for cash and risk. Teams will be expected to contribute to cash flow forecasting, working capital optimization, and fraud checks.

As companies work to avoid cash flow issues, AP automation provides an easier way to manage payments, secure early-payment discounts, and maintain healthy cash flow, with 60% of AP managers reporting that automation improves cashflow management. Automation handles the manual and repetitive tasks within AP workflows, allowing AP teams to focus on analyzing data, supporting the business, and making informed decisions.

2) EDI and e-invoicing: Stronger compliance pressure

With over 60 countries already enforcing e-invoicing mandates, and more mandates going live across Europe and other regions in 2026, compliance pressure on AP teams continues to increase. At the same time, EDI is becoming more widely adopted in the United States as a way to exchange structured invoices. These European and global regulations require AP teams to handle structured invoices, real-time reporting, and audit-ready data. One of the main goals of electronic invoicing is to reduce inefficiencies and speed up processing. Thanks to their structured format, electronic invoices can achieve near-100% recognition rates, eliminating many of the errors associated with manual data entry. However, e-invoicing also introduces stricter compliance requirements. Governments are rolling out mandates to improve tax transparency and reduce fraud, making automation essential for companies that need to scale.

By combining automation with e-invoicing and EDI, organizations can go beyond compliance. With AP automation in JD Edwards in place, invoices can be processed quickly and accurately, while adapting to regional mandates and ensuring ongoing compliance.

3) Native JD Edwards automation wins over generic AP tools

In 2026, AP teams that embrace automation will be the ones that thrive. With business moving faster than ever, and pressure mounting to reduce costs and scale efficiently, more organizations will seek solutions that are natively integrated with JD Edwards. Experience has shown that generic AP tools often introduce integration complexity, slowing down implementation and driving up costs. The closer automation sits to JD Edwards’ native processes, the lower the operational burden and the higher the ROI.

This will become even more critical in 2026, as e-invoicing mandates demand accurate invoice posting, full audit trails, and real-time compliance. These records need to live exactly where finance teams trust them: inside JD Edwards.

4) AI-driven processes will go beyond OCR

The AI-driven invoice processing market is expected to grow at a compound annual growth rate (CAGR) of 32.6%, with North America leading adoption. In 2026, companies will increasingly use AI for more than just data capture. AI will support line-level invoice understanding, GL coding, and exception handling, significantly reducing the need for manual intervention. As a result, businesses can expect to see lower cost-per-invoice and more scalable AP operations.

5) Full procure-to-pay visibility and supplier experience

Many companies still rely on fragmented data and disconnected systems. But in 2026, end-to-end visibility across the procure-to-pay (P2P) cycle will be essential to stay compliant with e-invoicing mandates and also to stay competitive. Having a complete view of purchase orders, receipts, invoices, and payments will help AP teams manage operations more effectively. Dashboards and real-time reporting will become vital tools for tracking KPIs and identifying bottlenecks. At the same time, supplier experience is becoming a critical priority. Poor communication and unclear processes lead to more vendor queries, higher AP workload, fewer discounts, and strained relationships. In 2026, more companies will invest in supplier portals to create a streamlined vendor experience, giving suppliers a self-service way to upload documents, track payments, and reduce back-and-forth emails and manual tasks.

Conclusion: 2026 is the year of AP automation

These AP trends for 2026 show that AP is no longer just an administrative function; it’s becoming a key pillar of financial health. And that role is only growing stronger.

To stay compliant with e-invoicing mandates, scale operations efficiently, and gain full P2P visibility, automating accounts payable processes will be essential, especially for JD Edwards users.

By choosing an AP automation solution that’s natively embedded in JD Edwards, organizations can avoid integration challenges and unlock true end-to-end automation. SCANMAN AP Automation, fully built inside your JD Edwards environment, should be your go-to choice in 2026. It delivers deep integration, faster processing, and full control. Watch a demo of the solution here.

Het bericht Accounts payable trends for 2026 verscheen eerst op SCANMAN.

In this blog post, we highlight which countries are launching or expanding e-invoicing mandates in 2026, both in Europe and globally, so you can prepare for what’s ahead.

Belgium: Effective from January 1, 2026

Starting January 1, 2026, e-invoicing will become mandatory for all transactions between Belgian VAT-registered businesses.

The system is based on the Peppol 4-corner model, meaning invoices must be exchanged via a certified service provider or Peppol-enabled software. Other platforms may also be used, as long as they comply with EU e-invoicing standards.

When it comes to format, structured e-invoices using the EN 16931 standard (or compliant with it) are required. PDF invoices will no longer be accepted after December 2025.

As of now, Belgium has postponed the e-reporting requirement until 2028, when it plans to transition to a Peppol 5-corner model, combining e-invoicing and digital reporting. Here you can read the latest FAQ shared by the Belgian government before the official launch.

Germany prepares for the next deadline in 2027

Germany’s e-invoicing mandate came into effect on January 1, 2025, requiring all businesses to be able to receive e-invoices in a compliant format.

The year 2026 will serve as a transition period, especially for large businesses. Starting January 1, 2027, companies with an annual turnover above €800,000 must issue e-invoices for all domestic B2B transactions.

By January 1, 2028, this requirement will apply to all businesses, regardless of turnover. At this stage, international and intra-EU transactions remain out of scope.

Invoices must follow the EN 16931 standard, with compliant formats including XRechnung and ZUGFeRD.

Poland: Mandate live on February 1, 2026

Poland is rolling out the Krajowy System e-Faktur (KSeF). Its own government-run electronic invoicing and e-reporting platform. KSeF operates under a clearance model, meaning invoices must be validated through a government portal before being considered legally issued.

The mandate will be rolled out in three phases:

• February 1, 2026 – Mandatory for large taxpayers (turnover > PLN 200 million)
• April 1, 2026 – Mandatory for all other VAT-registered businesses
• January 1, 2027 – Mandatory for all businesses, including non-VAT entities

To ease the transition, the Polish government has introduced a grace period throughout 2026, during which no financial penalties will be imposed, giving businesses time to adapt.

Invoices can be issued either online or using Offline24 mode, which allows issuance without an active connection to KSeF.

Transactions in scope:

• Domestic B2B transactions
• B2G (business to government) transactions
• Cross-border outbound invoices

Invoices must be issued in the FA(3) XML format (Faktura 3), which is based on the EN 16931 EU standard and aligned with the Peppol BIS 3.0 format.

Croatia: Full implementation expected by January 1, 2027

Croatia will implement Fiscalization 2.0 as part of a broader effort to modernize its tax system. The new law mandates electronic invoicing and real-time transaction reporting starting January 1, 2026.

Key Milestones:

January 1, 2026 – Obligation to receive e-invoices begins for: Businesses, Sole traders, Self-employed professionals, Public sector entities (including non-VAT registered)

By January 1, 2027 – Paper invoices will be phased out and full implementation is expected

The mandate applies to both B2B and B2C transactions, making it one of the broadest in Europe.

France: Mandate rollout started in September 2026

Update – January 2, 2026: The 2026 Budget PLF failed to be passed in full. The failure to approve the Finance Bill might cause a postponement in the 2026 e-invoicing launch.

France e-invoicing and e-reporting mandate will begin on September 1, 2026, starting with large and medium-sized businesses.

Rollout Timeline:

• September 1, 2026 – Mandatory for large and mid-sized companies
• September 1, 2027 – Applies to small businesses

All companies must be able to receive e-invoices starting September 1, 2026. The law differentiates between e-invoicing for B2B transactions and e-reporting for other taxable transactions.

Invoices must be transmitted via a certified platform or through the government’s Public Invoicing Portal (PPF). Accepted Formats are Factur-X, UBL 2.1 and CII, PDF and paper invoices will no longer be accepted.

UAE: Voluntary implementation from September 1, 2026

The e-invoicing mandate in the UAE will be implemented voluntarily starting September 1, 2026. While not mandatory yet, it’s worth keeping an eye on the rollout to stay prepared for what’s coming next.

The UAE Electronic Invoicing Framework will be based on the Peppol standard and will initially apply to B2B and B2G transactions only.

A pilot program is planned for 2026, with mandatory implementation from January 1, 2027. Taxpayers with an annual revenue lower than AED 50 million will be required to implement e-invoicing by July 1, 2027.

Key Pillars of the UAE Framework:

• Adoption of Peppol to streamline transactions
• Implementation of the five-corner model, where the tax authority acts as the Peppol Access Point
• Introduction of the AE PINT Data Dictionary to standardize data requirements

Don’t let e-invoicing catch you unprepared

These are the key e-invoicing mandates to watch as we approach the end of 2025. Is your team ready to exchange and process e-invoices in JD Edwards?

We can help you stay compliant and automate the process, so you’re ready for whatever comes next. Fill out this form to connect with our team.

Het bericht E-invoicing 2026: What to expect across Europe and beyond verscheen eerst op SCANMAN.

When it comes to accounts payable and invoice processing in JD Edwards, where teams handle complex invoice flows, repetitive tasks, and manual data entry, the real question isn’t whether your AP solution uses AI. It’s whether it helps you eliminate manual work as much as possible.

In this blog post, we’ll offer a fresh perspective on AI in AP automation and explain why full automation in JD Edwards requires more than just artificial intelligence.

>> Join the live session – AI and Beyond: AP Automation in JD Edwards / Thursday, December 4th – Register here <<

Where AI falls short (on its own)

At this year’s INFOCUS event (organized by the Quest Oracle Community), one question kept coming up: “How do you use AI in your solution?”

It’s a fair question. AI is exciting, and it’s everywhere. But in our view, it’s only one of the main tools that can be used to automate manual processes. AI can extract data, recognize formats, and reduce manual data entry. But when it comes to automating complex AP scenarios in JD Edwards, you need more than AI; you need deep, native integration.

At SCANMAN, we focus on how much we can automate, regardless of the tool or technology used. Our goal is to eliminate manual work from every step of the AP process in JD Edwards, thereby reducing the need for human intervention to almost zero.

How SCANMAN uses AI (and native JDE integration)

We see AI as a tool to achieve full AP automation. That’s why we combine AI technology with native Oracle JD Edwards integration to deliver best-in-class AP automation.

SCANMAN AP Automation is fully embedded in JD Edwards, meaning it’s built directly inside your EnterpriseOne environment and functions like a native Oracle JDE module. This deep integration allows you to automate processes that AI alone simply can’t reach.

How does the combination work?

AI handles the first step, recognizing and extracting invoice data so that 95% of your invoices require zero manual touch. Then, we leverage the flexibility of the native JDE integration to drive automation across the entire AP process.

The magic happens inside JD Edwards, where invoices are coded, matched, routed, and approved with minimal manual intervention. This includes the steps that are often overlooked but frequently cause bottlenecks, errors, and delays. Take a look at the two latest features of SCANMAN AP Automation.

GL coding automation

Thanks to its native JD Edwards integration, SCANMAN removes the limitations of single-line GL coding in JDE, improving accuracy and giving you the flexibility to customize your GL coding process.

You can select your preferred method—Default Expense Account, Model GL Coding, Last Approved Voucher, or OCR—and automation takes care of the rest, assigning the correct GL code to each transaction with precision.

Variance and tolerance approvals

Many customers mentioned their approval process was being slowed down by unnecessary approvals, even for invoices that matched purchase orders exactly, or where minor differences (like currency fluctuations) triggered manual intervention.

To solve that, we introduced Variance and Tolerance Approvals, made possible by native JD Edwards integration. When a PO falls within a predefined threshold, such as an exchange rate variance, the invoice is processed automatically. Only true exceptions are flagged for approval. This makes the process faster by removing unnecessary approvals and freeing up your team from unnecessary manual tasks.

Beyond the AI buzzword

At SCANMAN, our mission is to help your AP team eliminate manual, repetitive work, and we do that by combining AI and native JD Edwards integration. But we don’t stop at buzzwords. We focus on automating every step of the AP process, AI or not.

Join our next live session on Thursday, December 4^th, to see how end-to-end AP automation works in JD Edwards, and how we leverage the combination of AI and native JDE integration to deliver effective AP automation for Oracle JD Edwards.

“AI and Beyond: AP Automation in JD Edwards.” / Thursday, December 4^th – Register here.

Het bericht Is AI enough to automate AP in JD Edwards? verscheen eerst op SCANMAN.

Keep on reading to find out how Cardinal Glass leveraged SCANMAN AP Automation to transform its AP processes in JD Edwards.

Key takeaways

• Cardinal Glass implemented SCANMAN AP Automation and reduced the time spent on manual AP tasks by 20% weekly
• AP clerks now function as reviewers and can focus on high-value and strategic tasks
• The approval cycle became faster and more automated inside JD Edwards
• The AP team now has more flexibility to work remotely

Interested in the full story? You can download the case study here.

About Cardinal Glass

Cardinal Glass Industries is a leader in the development of residential glass for windows and doors. The company employs over 10,000 people across 49 locations throughout the United States.

The need for modern AP processes

As the company grew, the AP team at Cardinal Glass demanded a more modern way to manage accounts payable. The processes they had relied on for years were no longer enough to keep up with business growth. At the same time, leadership recognized that adopting new technologies was key to staying ahead and gaining a competitive edge.

Before automating their AP process in JD Edwards, Cardinal Glass was facing three key challenges:

Lack of automated invoice processing

AP operations were heavily paper-based and labor-intensive. The team had to print barcode labels, attach them to invoices, and scan them into PDFs—each invoice required extra time and effort to process.

No electronic approval capabilities

The paper-based approval process created bottlenecks and made it harder to avoid delays.

Mandatory in-office presence

Without automation, the AP team could only do their jobs in the office, limiting flexibility and making remote work impossible.

What changed after implementing SCANMAN AP automation

Cardinal Glass began looking for a solution that could offer:

• Automated approval workflows
• A full audit trail of approvals
• Reduced manual data entry
• Seamless integration with JD Edwards E1

They chose SCANMAN AP Automation as the most suitable solution for JD Edwards and started seeing results quickly.

Shorter approval process

By removing paper invoices, Cardinal Glass fully automated the approval workflow, making it faster and more efficient.

20% weekly reduction in manual AP tasks

The team now saves a full day per week that was previously spent on invoice handling.

Flexible working conditions

With automation, AP clerks can now work remotely and access invoice data from anywhere.

AP clerks now act as reviewers

Instead of focusing on data entry, the team now spends more time on higher-value, strategic tasks.

Fewer errors and better visibility

Eliminating manual entry significantly reduced the risk of errors and gave the team clearer visibility into invoice statuses.

Discover native JDE AP automation

When you’re processing thousands of invoices each month, even small inefficiencies can add up. Cardinal Glass showed that with the right tool, manual bottlenecks can be eliminated, and AP can become a driver of speed, control, and flexibility.

Join our next live session on December 4^th to see how SCANMAN combines AI and native JD Edwards integration to eliminate manual AP tasks, speed up processes, and help your team operate more strategically.

“AI and Beyond: AP Automation in JD Edwards” – Save your seat now. Click here.

Het bericht From manual to fully automated AP: Cardinal Glass’ success story verscheen eerst op SCANMAN.

If this sounds familiar, you’re in the right place. In this article, we’ll explain what sales order automation is, why it matters, and the key benefits of automating sales order processing in JD Edwards E1.

What is Sales Order Automation?

Sales Order Automation uses software to automatically capture and validate data from customer purchase orders. It then generates a sales order directly in your ERP system, such as Oracle JD Edwards.

For JD Edwards users, sales order automation software matches incoming PO data against JDE master data and creates a new sales order without any manual input.

A study by McKinsey found that one-third of sales and sales operations tasks can be automated. Order management has the highest automation potential, with 50% of its processes being fully automatable.

That’s because sales order processing is often repetitive, rules-based, and highly manual, making it a perfect candidate for automation. By automating a sales order process, companies can expedite fulfillment and minimize operational delays.

Despite this, many JD Edwards users still rely on manual tasks that introduce errors, create bottlenecks, and limit scalability; often underestimating the long-term benefits of automation for revenue, accuracy, and customer satisfaction.

The benefits of Sales Order processing automation

Modernizing your sales order processing through automation brings measurable benefits to both your internal operations and your customer experience. Below are five key benefits of using sales order automation software with JD Edwards.

Fewer errors and better accuracy

Manual data entry is one of the most common sources of errors in order processing. Sales Order Automation software automatically extracts data from customer POs and adds it to JD Edwards. This eliminates the risk of typos, incorrect item numbers, or mismatched customer details.

Faster order processing

Automating the PO-to-SO process significantly reduces processing time. Orders are created and dispatched faster, shortening fulfillment cycles and improving operational efficiency.

Improved cash flows

When sales orders are created instantly, invoices can be sent and paid sooner. This accelerates the cash conversion cycle, getting money into your business faster and improving overall liquidity.

Higher customer satisfaction

Faster, error-free order processing improves your customer satisfaction and experience. When customers receive their orders on time and without issues, they’re more likely to reorder and remain loyal.

Scalability without extra headcount

Sales order automation allows your AR or order processing team to handle higher volumes without additional staffing. This makes it easier to scale operations efficiently as your business grows.

Sales order automation in combination with JD Edwards

At SCANMAN, we’ve built a sales order automation solution for JD Edwards that increases efficiency, speeds up processing, and supports easier scalability.

SCANMAN Sales Order Automation integrates directly with JD Edwards via Orchestrator and automates sales order processing from end to end. When a customer PO is received, regardless of format, the system extracts the data using AI-powered recognition (up to 99% accuracy), validates it against JD Edwards master data (including customer and product records), and creates a new sales order in the system.

The result is a no-touch PO-to-SO process where the AR team only steps in for exception handling.

You can also configure alerts and escalations to ensure complete visibility and control at every step of the process.

With SCANMAN, you’ll gain full control over sales order processing. Automation reduces delays, improves visibility across your order-to-cash cycle, and enhances inventory management.

See how it works live!

PO to SO automation helps you stay in control of the process and increases visibility. Join our next live session on Thursday, November 20^th, to see how automation modernizes the order-to-cash process.

“Process Customer POs in Seconds: Sales Order Automation” – Register via this link.

Het bericht 5 benefits of automating sales order processing in JD Edwards verscheen eerst op SCANMAN.

In this article, we’ll start by exploring the benefits of maintaining an accurate and up-to-date General Ledger. Then, we’ll show you how to automate the GL coding process in JD Edwards, a key step in your broader AP Automation strategy. Keep reading to see how it works in practice.

What are GL codes?

GL codes (General Ledger codes) are alphanumeric identifiers used by accounting teams to classify and track a company’s financial transactions. They’re recorded in the General Ledger, the central system that organizes all transactions by category: assets, liabilities, equity, revenue, and expenses.

Why is GL coding important in Accounts Payable

GL coding, the practice of assigning specific General Ledger codes to financial transactions, is essential for every business. It plays a key role in the accounts payable process by enabling accurate financial tracking, reporting, and analysis.

GL codes act as unique identifiers that give finance teams visibility into spending patterns, support budgeting and forecasting, and help prepare for audits and compliance reviews.

Accurate accounts payable GL coding supports not only compliance, but also deeper visibility into spend and stronger forecasting. As GL coding is central to accounting accuracy, automating this step is essential for financial efficiency.

Here are some of the key benefits of accurate GL coding.

Improved financial reporting and accuracy

Assigning the correct GL codes ensures accuracy during month-end close and financial reporting, reducing errors and inconsistencies.

Better visibility and insights

Accurate GL coding offers a clear breakdown of spending by department, project, or location, helping teams track expenses, monitor performance, and spot trends.

Easier budgeting and allocation

A well-coded General Ledger allows teams to compare actual spend against budgets and make adjustments for better planning and resource allocation.

Reduced compliance risk

Proper expense categorization supports tax compliance, reduces the risk of misreporting, and helps avoid penalties during audits.

Simplified auditing

An organized General Ledger creates a clear audit trail, simplifying financial data review and streamlining both internal and external audits.

Fraud prevention

Detailed coding and visibility into spend activity help detect inconsistencies early and reduce the risk of fraudulent transactions.

Increased efficiency and cost control

Accurate coding speeds up approvals, reduces manual corrections, and allows finance teams to focus on more strategic work.

Informed decision-making

Reliable data helps leadership make smarter financial decisions, optimize budgets, and align spending with company goals.

Automate GL coding in JD Edwards with SCANMAN

As you’ve seen, accurate GL coding is essential for audit readiness, compliance, and strategic financial reporting. But in JD Edwards, manually assigning GL codes can be time-consuming, error-prone, and can ultimately slow down your entire AP process.

GL Coding Automation eliminates that uncertainty. With SCANMAN AP Automation for JD Edwards, GL coding no longer requires time-consuming manual steps.

How GL Coding Automation works

The new GL Coding feature within SCANMAN AP Automation automatically assigns the correct GL codes to each transaction based on your preferred method, eliminating manual work, reducing errors, and improving accuracy.

Without automation, an AP clerk would have to open the coding screen and manually enter each GL code. While standard JD Edwards offers model accounts or a single default expense account, some manual actions are still needed.

Because SCANMAN is fully embedded in JD Edwards, we’ve been able to take automation one step further, removing the need for AP teams to manually assign GL codes altogether.

In the next section, we’ll show you how it works in practice.

Four ways to automate GL coding in JD Edwards

Because SCANMAN AP Automation is fully embedded in JD Edwards, it functions as a native JDE module, offering greater flexibility and deeper automation for direct cost invoicing.

Thanks to this characteristic, we were able to create this intelligent GL Coding feature that will make your GL coding process automated.

The process is simple: when you receive an invoice, the system automatically recognizes that the invoice is set up for GL Coding Automation. It flags the invoice with a related status, and the orchestration report picks it up for automated processing.  This all happens without any manual intervention.

With SCANMAN, you can choose between four ways to automate GL coding in JD Edwards:

• Default/Defined expense account
• Model GL coding
• Last approved voucher
• OCR-based coding

Each method supports different use cases, depending on the complexity of the situation and on your preferred setup. Let’s take a closer look at each method.

Default/Defined expense account

This option is ideal for simple invoices with a single amount and one GL account. The expense account can be defined either in the Supplier Master or in SCANMAN. Once set, the system automatically applies the GL code during processing.

Model GL Coding

Designed for repeatable multi-line GL coding scenarios, this method allows you to define GL distribution models in either the Supplier Master or SCANMAN. It supports:

• Percentage-based amount redistribution
• Cost objects
• Predefined remarks

Last approved voucher

This method uses the GL coding from the last approved voucher. The system automatically calculates the amounts based on the percentage per line, in relation to the total amount to distribute on the last approved voucher.

OCR Automation

Best for dynamic or complex GL coding scenarios. The OCR extracts key anchor points from the invoice and uses them to determine the correct coding. This approach offers maximum flexibility when invoice format or account structures vary frequently.

Flexible GL Coding automation with OCR

Of the four methods, OCR GL Coding is the most flexible, ideal for handling complex or variable invoices where coding rules often change. It can be used in two ways:

• GL Single Reference
• GL Lines

The reference points, whether extracted from a single field or line items, can be linked to a single account or model account.

This gives you full control over how invoices are coded, with the ability to cross-reference each data point independently. OCR-based automation. This type of GL coding OCR automation adapts to various invoice layouts and supplier formats, making it an excellent option for high-volume or non-standard invoices.

Real-life examples of automated GL Coding in JD Edwards

While many companies rely on spreadsheets or templates, others are turning to the best AI-powered tools for automatic GL coding, like SCANMAN, for accuracy and efficiency at scale.

SCANMAN GL Coding Automation targets three key elements: Account reference, Remark, and Amounts on a line level or a single account reference only.

Let’s have a look at how SCANMAN GL Coding Automation works in practice.

GL Lines to single accounts

Single reference to model coding

The future of GL Coding automation is embedded in JD Edwards

GL coding plays a vital role in your company’s financial reporting. Ensuring the General Ledger is accurate and expenses are routed to the correct accounts supports audit readiness, better budgeting, and smarter decision-making.

Whether you’re dealing with simple expense invoices or complex multi-line transactions, SCANMAN offers the most flexible GL coding automation available, fully embedded in JD Edwards and purpose-built for accounts payable teams.

At SCANMAN, our goal is to automate financial processes in JD Edwards, so your team can work faster, smarter, and with fewer manual touchpoints.

Get in touch with us to see how GL Coding automation in JD Edwards can fit your organization’s needs. Please fill out this form, and our team will be in touch with you soon.

Het bericht How To Automate GL Coding in JD Edwards verscheen eerst op SCANMAN.

Poland is getting closer to the e-invoicing launch

As you may already know, Poland e-invoicing mandate will be live in February 2026 for large taxpayers, and in April 2026 for other taxpayers. As Poland prepares for its upcoming e-invoicing mandate, the Ministry of Finance has published the KSeF 2.0 Manual. The guide helps institutions, businesses, and taxpayers prepare for the new system.

The manual covers key practical aspects of preparing for KSeF, including:

• How to secure authentication in KSeF
• Managing user roles and permissions
• Special rules for Local Government Units (LGUs) and VAT Groups

New documentation on the Belgium e-invoicing mandate

E-invoicing will become mandatory in Belgium starting January 1, 2026. To help businesses get ready for the mandate, the Belgian Ministry of Finance has released new documents that cover key aspects of the law.

The resources include: legislation, case law, parliamentary questions, tax rulings, and recommended articles to deepen your understanding of the new requirements

These materials are designed to help you navigate the upcoming changes with confidence.

10 simplifications on French e-invoicing

The French Ministry of Finance has announced 10 measures to simplify the e-invoicing and e-reporting rules for 2026–2027.

The goal of these adjustments is to reduce the administrative burden on businesses and ensure a more flexible transition to full compliance.

Here are some of the key measures:

• Non-EU transactions between taxable persons established in France are excluded from e-reporting
• Invoice line data is no longer required in e-reporting for international acquisitions
• The number of transactions to be reported for B2C operations has been removed

To further support taxpayers, the French Tax Authority has also launched an electronic e-invoicing directory. A central resource to help businesses prepare for France e-invoicing mandate.

South Africa digital reporting and e-invoicing

On August 16, the National Treasury and the South African Revenue Service (SARS) released a bill in support of the SARS VAT Modernization Project.  The bill includes the introduction of e-invoicing and e-reporting.

The bill outlines three key aspects of the proposed model:

• E-invoice definition: A tax invoice that must be issued, transmitted, and received in a structured electronic format that enables automatic processing.
• E-reporting definition: The electronic submission of tax data extracted from e-invoices, e-debit notes, and e-credit notes to SARS.
• Interoperability framework: A model using a network of service providers to enable the exchange of structured documents (e-invoices, e-debit notes, e-credit notes), facilitating clearance and interoperability between suppliers and recipients.

SARS will likely opt for a 5-corner Peppol model. This model emerged as the preferred Continuous Transaction Control model in other countries like Belgium and France.

Malaysia expands the scope of its e-invoicing mandate

Electronic invoicing is moving forward in Malaysia, too. On September 12, the Inland Revenue Board of Malaysia (IRBM) released the latest version of the E-Invoicing Specific Guideline.

The updated guidelines add the electricity and telecommunications sectors to the list of industries that require individual e-invoices.

According to the mandate, businesses in these sectors must:

• Collect complete buyer information for every transaction
• Issue individual e-invoices rather than consolidated ones
• Ensure their systems are ready to comply by January 1, 2026

Croatia will implement mandatory e-invoices in 2026

In June 2025, Croatia published updates to its Fiscalization Law, marking a major step forward in the country’s digital tax reform. The updates introduce new e-invoicing requirements starting from September 1, 2025, and mandatory e-invoicing from January 1, 2026.

From September 2025 onward, e-invoices issued in Croatia must include additional data fields to meet fiscalization requirements.

Greece Approves E-Invoicing Mandate for B2B Transactions

In July 2025, the Greek Parliament adopted a law that makes e-invoicing mandatory for B2B transactions starting February 2, 2026.

The new mandate applies to the sale of goods and services between Greek businesses, as well as sales to businesses in non-EU countries. Issuing electronic invoices for B2B transactions within the European Union is optional. Greek businesses do not have any obligation to accept e-invoices from foreign suppliers.

Implementation Timeline:

• Phase A (starting February 2, 2026): Mandatory e-invoicing for large enterprises (gross revenue over €1,000,000)
• Phase B, October 1, 2026: Mandatory e-invoicing extended to all other businesses

How to prepare for exchanging e-invoices in JD Edwards

Whether your company operates in one of the countries mentioned above or not, it’s essential to rely on a stable, compliant system for exchanging invoices. SCANMAN AP Automation helps you do just that; it automatically processes e-invoices in multiple structured formats from several e-invoicing platforms, matches them to the corresponding voucher, and initiates the approval workflow in JD Edwards.

Want to see how it works? Get in touch with our team. Fill out this form, and we’ll show you how easy e-invoicing can be with an automated invoicing software.

Het bericht E-invoicing: Poland and Belgium are ready to go live verscheen eerst op SCANMAN.

Keep reading to see how they transformed vendor management by moving their processes to a dedicated portal.

Key takeaways

• Viva Energy is managing 1000 suppliers on the portal
• Thanks to Vendor Hub, vendor onboarding and creation are completed within one to two days
• All vendor data is validated and synced with JD Edwards records
• The supplier self-service function significantly reduced vendor queries

Viva Energy is a leading energy provider in Australia, supplying around 25% of the country’s fuel needs. With thousands of vendors across national and international supply chains, the company needed a scalable, efficient way to modernize vendor management and reduce manual workload.

The need for more streamlined vendor management became clear, and Viva Energy chose to implement Vendor Hub, SCANMAN’s vendor portal built for JD Edwards.

Manual onboarding and slow processes

Before Vendor Hub, Viva Energy’s onboarding process was entirely manual. Procurement teams emailed PDF forms to vendors, collected documents through email, and manually updated JD Edwards records. Approval workflows were unstructured and slow, heavily reliant on back-and-forth emails. Meanwhile, the AP team was overwhelmed with high volumes of vendor queries.

The solution: a vendor portal integrated with JD Edwards E1

Viva Energy was already using SCANMAN AP Automation when they decided to implement Vendor Hub to solve their vendor management challenges. The solution, fully integrated with JD Edwards via Orchestrator, enabled real-time data updates between EnterpriseOne and the portal.

Here’s how Vendor Hub made the difference for Viva Energy:

• Vendors can register via an online form
• Once approved, vendor records are automatically updated in JD Edwards
• Vendors can log in anytime to check POs, invoices, and payment status

A new way to manage vendors

The improvements were immediate. Viva Energy onboarded over 1,000 vendors through the portal using a phased rollout, starting with new suppliers and inviting others to register as needed.

Viva Energy achieved impressive results:

• Vendor creation now takes just 1–2 days
• Vendor records are validated and updated automatically in JD Edwards
• Fewer emails, faster vendor processing, and a single source of truth as Vendor Hub centralizes communication and data on one platform
• Suppliers have access to critical documents, reducing invoice and payment queries
• AP and procurement teams can focus on high-value tasks

It’s a clear win for both internal teams and vendor experience, and a standout example of what a well-implemented vendor portal can do.

From spreadsheets to smarter vendor management

Viva Energy’s story shows what’s possible when vendor management is done right on a vendor portal integrated with JD Edwards. The shift from spreadsheets and email chains to a centralized, automated portal has brought real, measurable value, and these are just some of the benefits of a broader procure-to-pay automation strategy.

See how it works

Are you still managing vendors the old way? It’s time to change that.

See how Vendor Hub works and how it can speed up vendor management processes, from onboarding to document management. Fill out the form to get in touch with our team and learn more.

Het bericht How Viva Energy Streamlined Vendor Management with Vendor Hub verscheen eerst op SCANMAN.

Norway Opens Public Consultations on Mandatory E-Invoicing 

As of July 1, public consultations are open in Norway regarding the phased introduction of mandatory B2B e-invoicing and digital bookkeeping. 

The Ministry of Finance has proposed a two-phase rollout: 

• From January 1, 2028: All businesses subject to bookkeeping requirements must be able to issue structured e-invoices. 

• From January 1, 2030: Businesses will also be required to receive e-invoices and maintain digital bookkeeping systems. 

The proposal marks a significant shift in how businesses handle invoicing. It mandates the use of structured invoices exclusively and requires the adoption of EHF (Elektronisk Handelsformat) version 3.0, aligned with European standards. B2C transactions are excluded from the mandate. 

The Netherlands Begins Consultation on Mandatory E-Invoicing

In July 2025, the Dutch Ministry of Finance released a statement outlining its strategy for implementing electronic invoicing and digital reporting. The goal is to align with the ViDA initiative and prepare for the harmonization of VAT digitization across all cross-border B2B transactions. 

The Ministry is also evaluating the feasibility of extending mandatory e-invoicing to domestic transactions. The plan includes a phased rollout, as outlined in the official document: 

• 2025-2028 – Consultation with businesses, industry experts, and technology providers 

• July 2028 – Legislation drafting 

• 2029-2030 – Infrastructure preparation 

• July 2030 – Launch and alignment of domestic B2B transactions 

Poland: Technical documentation for the implementation now available 

Updates to the National e-Invoicing System were released on June 30, 2025. These include the API technical documentation, the implementation schedule, and details on the test environment, which will be available from September 2025. 

This allows businesses and software providers to begin technical preparation ahead of the rollout. 

Easily process e-invoices in JDE 

The ability to process electronic invoices in JD Edwards will be essential for moving forward. With SCANMAN AP Automation, you can receive e-invoices in all structured formats, including XML, UBL, and via e-invoicing networks. Get in touch with our team to learn how we can help you process e-invoicing in JD Edwards. Fill out the form here. 

Het bericht Norway and the Netherlands Launch E-Invoicing Consultations verscheen eerst op SCANMAN.

To fully step into this strategic role, AP teams must move beyond manual, paper-based processes. Without AP automation in JD Edwards, they risk falling behind, losing time, visibility, and opportunities to optimize cash flow.

In this article, we’ll explore how the role of AP is changing and why automating AP in JD Edwards is no longer optional. Keep reading to learn everything you need to know about AP automation in JDE: why you need it, how to build a business case, and how to choose the right solution.

The changing role of AP in 2025

Traditionally, Accounts Payable (AP) was seen as a purely administrative back-office function with little impact on a company’s long-term success. But now that perception has changed.

AP is no longer just about entering invoice data into JD Edwards. It has evolved into a strategic function, one that plays a key role in financial health, cash flow optimization, and data-driven decision-making.

The role of AP during times of economic instability

During economic uncertainty, companies must optimize cash flow to stay financially stable, meet obligations, and remain agile enough to seize new opportunities.

Organizations that fail to do this risk falling behind during a downturn and may struggle to recover.

That’s why automating accounts payable in JD Edwards is no longer optional. A well-organized and automated AP process strengthens your ability to manage cash, reduce costs, and gain real-time financial visibility, all of which are critical during volatile times.

Strategically Extend Payment Terms

An efficient AP team can manage outgoing payments more strategically, negotiating better terms and early payment discounts with suppliers to improve cash positioning.

Optimize Invoice Processing

When you automate invoice processing in JD Edwards, you achieve cost savings, eliminate delays, and reduce manual data entry. This improves operational efficiency and opens the door to early payment savings.

Strengthen Vendor Relationships

Timely and accurate payments build trust with vendors. A reliable AP process supports stronger relationships, which often lead to better terms, preferential treatment, and continued supplier loyalty.

Gain Visibility and Control

With automation, AP data is centralized, giving your team real-time visibility into payables, outstanding invoices, and liquidity. This helps leadership make faster, more informed decisions and allocate resources with confidence.

Manual AP means higher costs and more delays

The role of Accounts Payable is more important than ever. Yet many organizations still rely on outdated, manual processes and fail to leverage automation to reduce manual AP tasks. As a result, they face recurring inefficiencies, higher costs, and strained supplier relationships.

The challenges of manual AP

Manual AP processes create roadblocks that slow down operations. Long approval cycles, payment delays, and limited visibility into invoice status are all too common.

Without AP automation, teams often rely on paper invoices that are physically passed from desk to desk, cluttering offices, increasing the chance of errors, and making it difficult to track progress or meet deadlines.

The hidden costs of not automating AP

The cost of sticking with manual processes goes far beyond just time lost. It often leads to:

• Missed early payment discounts
• Late fees and penalties
• Higher compliance risks
• Poor vendor relationships

In short, the lack of AP automation quietly drains resources and limits operational agility.

Why an embedded AP automation is the best fit for JD Edwards users

Choosing the right AP automation solution can be overwhelming, especially with so many options available on the market. One key factor that sets solutions apart is their level of integration with JD Edwards.

You typically have two choices: embedded or standalone.

An embedded AP automation solution is built directly within Oracle JD Edwards, eliminating the need for third-party software. This allows you to automate AP processes natively in JD Edwards, keeping your data accurate, reducing complexity, and extending the lifespan of your E1 investment. It also strengthens your financial operations by ensuring all accounts payable activity stays within a single, unified system.

AP automation is a priority for finance leaders: here’s why

The benefits are clear: AP teams that can successfully embrace AP automation will succeed in the long term and survive during times of economic uncertainty.

If this wasn’t enough, for 53% of AP leaders, it’s important to improve reporting and insights to streamline decision making, 73% of executives from mid-sized businesses believe that automation enhances cash flows and contributes to savings and growth.

The ROI of AP Automation

The return on investment of an AP automation software is clear. It reduces costs, streamlines operations, and helps future-proof your processes in JD Edwards. (add link to blog post)

By automating AP:

• You save time across invoice processing and approvals
• You reduce overhead from extra AP staff or manual tasks
• You avoid late fees and missed discounts
• You strengthen vendor relationships through faster, more accurate payments

Be prepared: automate AP in JD Edwards

AP automation is no longer a nice-to-have; it’s a must-have.

Companies that continue to rely on manual AP processes risk falling behind, especially in times of economic uncertainty and increased competition.

If you’re ready to see the impact of AP automation, explore our customers’ success stories or fill out the form to speak with our team. We’ll show you how to transform your JD Edwards AP operations, with SCANMAN AP Automation, from manual to fully automated.

Het bericht Automation is No Longer Optional: Here’s Why You Should Automate AP in JD Edwards verscheen eerst op SCANMAN.