AI is everywhere, from search engines and smart assistants to enterprise software. And while it’s a powerful tool for automation (and no doubt part of the future), it should not be the end game.
When it comes to accounts payable and invoice processing in JD Edwards, where teams handle complex invoice flows, repetitive tasks, and manual data entry, the real question isn’t whether your AP solution uses AI. It’s whether it helps you eliminate manual work as much as possible.
In this blog post, we’ll offer a fresh perspective on AI in AP automation and explain why full automation in JD Edwards requires more than just artificial intelligence.
>> Join the live session – AI and Beyond: AP Automation in JD Edwards / Thursday, December 4th – Register here <<
Where AI falls short (on its own)
At this year’s INFOCUS event (organized by the Quest Oracle Community), one question kept coming up: “How do you use AI in your solution?”
It’s a fair question. AI is exciting, and it’s everywhere. But in our view, it’s only one of the main tools that can be used to automate manual processes. AI can extract data, recognize formats, and reduce manual data entry. But when it comes to automating complex AP scenarios in JD Edwards, you need more than AI; you need deep, native integration.
At SCANMAN, we focus on how much we can automate, regardless of the tool or technology used. Our goal is to eliminate manual work from every step of the AP process in JD Edwards, thereby reducing the need for human intervention to almost zero.
How SCANMAN uses AI (and native JDE integration)
We see AI as a tool to achieve full AP automation. That’s why we combine AI technology with native Oracle JD Edwards integration to deliver best-in-class AP automation.
SCANMAN AP Automation is fully embedded in JD Edwards, meaning it’s built directly inside your EnterpriseOne environment and functions like a native Oracle JDE module. This deep integration allows you to automate processes that AI alone simply can’t reach.
How does the combination work?
AI handles the first step, recognizing and extracting invoice data so that 95% of your invoices require zero manual touch. Then, we leverage the flexibility of the native JDE integration to drive automation across the entire AP process.
The magic happens inside JD Edwards, where invoices are coded, matched, routed, and approved with minimal manual intervention. This includes the steps that are often overlooked but frequently cause bottlenecks, errors, and delays. Take a look at the two latest features of SCANMAN AP Automation.
GL coding automation
Thanks to its native JD Edwards integration, SCANMAN removes the limitations of single-line GL coding in JDE, improving accuracy and giving you the flexibility to customize your GL coding process.
You can select your preferred method—Default Expense Account, Model GL Coding, Last Approved Voucher, or OCR—and automation takes care of the rest, assigning the correct GL code to each transaction with precision.
Variance and tolerance approvals
Many customers mentioned their approval process was being slowed down by unnecessary approvals, even for invoices that matched purchase orders exactly, or where minor differences (like currency fluctuations) triggered manual intervention.
To solve that, we introduced Variance and Tolerance Approvals, made possible by native JD Edwards integration. When a PO falls within a predefined threshold, such as an exchange rate variance, the invoice is processed automatically. Only true exceptions are flagged for approval. This makes the process faster by removing unnecessary approvals and freeing up your team from unnecessary manual tasks.
Beyond the AI buzzword
At SCANMAN, our mission is to help your AP team eliminate manual, repetitive work, and we do that by combining AI and native JD Edwards integration. But we don’t stop at buzzwords. We focus on automating every step of the AP process, AI or not.
Join our next live session on Thursday, December 4th, to see how end-to-end AP automation works in JD Edwards, and how we leverage the combination of AI and native JDE integration to deliver effective AP automation for Oracle JD Edwards.
“AI and Beyond: AP Automation in JD Edwards.” / Thursday, December 4th – Register here.
