Building strong relationships with your suppliers comes with numerous advantages. It can result in better pricing, favorable terms, consistent quality, increased transparency, and ultimately, long-term growth and success for your company.
For many companies, managing vendors is a costly and time-consuming task. Procurement teams often find themselves spending hours manually onboarding suppliers, answering inquiries, validating data, and inputting vendor details into JD Edwards.
Why Do You need a Vendor Portal
A vendor portal is an effective procure-to-pay automation solution to address the common challenges of vendor management and eliminate unstructured and time-consuming processes. By utilizing a vendor portal, you can streamline vendor management across their entire lifecycle on a single platform.
This tool simplifies vendor onboarding, allowing vendors to access essential information such as payment status, invoice status, and purchase order details. This reduces the need for constant email exchanges, and when communication is necessary, the Q&A function facilitates smooth and efficient information retrieval.
The Benefits of a Vendor Portal Integrated with JD Edwards
Implementing a vendor portal provides numerous benefits for both your company and your vendors
Simplified Vendor Onboarding
Onboarding new vendors is often a lengthy and complex process. With a vendor portal, vendors can easily input all required information directly into their dedicated page. The data is then validated automatically and either added or updated in JD Edwards following structured workflows, saving your team time and effort.
Streamlined Communication
High-touch vendors frequently submit multiple queries regarding invoice statuses, POs, and payments. A vendor portal centralizes communication, making it easier for vendors to submit requests and for your team to respond quickly and efficiently.
Single Source of Truth
By centralizing all vendor-related information in one platform, a vendor portal creates a single source of truth. This makes it easy to access and retrieve information when needed, reducing the risk of errors and miscommunication.
Reduction of Manual Work
A vendor portal streamlines operations by reducing time-consuming manual tasks for your procurement team, allowing them to focus on higher-value activities.
Easier Growth and Scalability
A vendor portal enables you to effortlessly manage increased vendor interactions and higher order volumes. This capability not only facilitates company growth but also helps future-proof your business against evolving demands.
SCANMAN Vendor Portal
At SCANMAN, we’ve developed a vendor portal fully integrated with JD Edwards via Orchestrator. This seamless integration ensures that data is constantly updated in real-time, allowing you to make informed decisions based on the most current information. Keep reading to discover the powerful features of the SCANMAN Vendor Portal and how it will transform the way you manage your vendors.
Vendor Portal Functionalities
Let’s take a look at the key functionalities of the SCANMAN Vendor Portal from a user perspective.
Vendor List Access
Your team can easily view and manage the full list of vendors and their details directly from the portal, giving them quick access to relevant information.
Workflow Setup
The portal allows you to configure approval processes and define specific workflows tailored to your organization’s needs, streamlining the management of vendor-related tasks.
Vendor Onboarding
When onboarding a new vendor, you can invite them to register via the portal. You can specify the required documents and information, set vendor types, and apply customized workflows for different vendor categories.
Purchase Catalog Management
With Punch Out catalog, suppliers’ catalogs are available within the portal. Your procurement team can submit orders, check stock levels, and view prices. Once an order is finalized, a purchase order (PO) is automatically created and sent to the vendor.
Buyer Alerts
The portal allows you to define customized alerts for your procurement team and others in your organization.
User-Friendly for Non-JDE Users
The portal is designed with a simple, intuitive interface that non-JDE users can easily navigate, ensuring a smooth experience for all team members.
Q&A Functionality
To reduce email exchanges, the portal offers a built-in Q&A feature. Vendors can submit inquiries directly through the portal, keeping communication organized and ensuring nothing gets overlooked.
Supplier Self-service in combination with JDE
Suppliers can update their information, upload invoices, access important documents, check PO and invoice status, and find answers to their questions on their own, reducing the administrative burden on your team.
Happy Vendors, Smoother Procurement
Setting up a vendor portal can revolutionize how you manage vendor relationships, making your procurement team’s daily tasks easier and more automated. Why continue to waste time on manual processes when an effective automation solution is at your fingertips?
Discover the benefits of the SCANMAN Vendor Portal — request your free demo now.
