CASE STUDY
Four Seasons Produce Modernizes AP Processes
with SCANMAN AP Automation Integrated with JDE
FS PRODUCE
Challenges
FS Produce Accounts Payable (AP) team was struggling with outdated, paper-based workflows that hindered efficiency and accuracy in JD Edwards.
Fragmented manual workflow
The AP team relied on a manual, paper-based process, printing and physically storing every invoice.
Excessive paper-usage
Even invoices received by email were printed, creating a paper-heavy system that not only caused delays but also consumed excessive office space.
Multiple Software Systems
The lack of a unified solution forced the AP team to use multiple systems making it hard to locate and verify invoice data.
Manual tax tracking
The AP team had to manually scan invoices to confirm whether suppliers correctly applied taxes, adding to processing time and increasing the risk of errors.
Industry: Wholesale & Distribution
Country: United States
Achievements
Reduction of manual AP task
Automated vendor discounts capture
Easy tax tracking
Solution
SCANMAN AP Automation
"SCANMAN AP Automation removes processing bottlenecks, secures an audit trail for compliance, and improves visibility. JDE integrated – it doesn’t require complex integration or logging on to a separate website. The team has been easy to work with, even though located in Europe turnaround time for questions/tickets is fast and always to our satisfaction."
AP Manager | FS Produce
RESULTS
AP Automation Improvements
By implementing SCANMAN AP Automation, FS Produce significantly improved its Accounts Payable (AP) operations within JD Edwards, leading to remarkable results.
500 hours saved annually
Automating AP processes eliminated manual tasks, saving the team over 500 hours each year.
Enhanced
Visibility
SCANMAN provides improved invoice visibility, enabling also non-AP staff to easily access and retrieve invoice information.
Automated
Workflow
The AP team now operates with an automated workflow, featuring multiple approval route options and activity logs for auditing.
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