CASE STUDY
Viva Energy transforms its processes with an automation suite for JD Edwards
AP Automation, Vendor Portal, Sales Order Automation
VIVA ENERGY
Challenges
Viva Energy encountered several challenges, including slow and inefficient AP processes, time-consuming vendor management, and delays in order processing.
Manual AP processes
Relying on large spreadsheets hindered timely approvals and collaboration.
Paper-based vendor onboarding
Vendors were created manually via a PDF form.
Order fulfillment delays
The team faced challenges in processing a high volume of orders manually, leading to slow fulfillment.
Industry: Energy, retail and industrial
Country: Australia
Achievements
>99% Efficiency gains
Invoices processed in one minute
1000 Vendors managed through the portal
Solution
SCANMAN AP Automation
SCANMAN Vendor Portal
SCANMAN Sales Order Automation
NUMBERS
JDE Automation suite improvements
INVOICES PER DAY
+
0
Are processed in one minute
EFFICIENCY GAINS
>
0
%
Thanks to the punctual and precise invoice processing
VENDORS
0
Are managed through the portal
RESULTS
Viva Energy achievements
Discover how Viva Energy transformed its operations with automation for JD Edwards.
Invoices processed
in one minute
SCANMAN AP Automation scans and matches invoices with the corresponding voucher in JDE.
Online
vendor onboarding
Vendors are onboarded within 1 to 2 days via an online form, with records automatically updated in JD Edwards.
Centralized
vendor management
The Vendor Portal provides a single, centralized platform for managing all vendors enquiries, ensuring efficiency.
"When reviewing AP solutions in the market, SCANMAN’s offering was a standout. Since implementing SCANMAN, our Accounts Payable function went from manual, inefficient, and labor-intensive, to streamlined and automated. We now have a full End-to-End solution, which works in real-time, and all within JD Edwards."
Trish Porporis | Viva Energy
FINANCE OPERATIONS MANAGER
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